Why do we use comments in Microsoft Word?

Why do we use comments in Microsoft Word?

Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. Use comments in your document to make suggestions to other people or to track issues for follow-up.

Where is the comment feature in Word?

How to add a comment in Microsoft Word

1. Select the chunk of text upon which you desire to comment. Be specific.
2. Click the Review tab.
3. In the Comments group, click the New Comment button. The New Comment button is shown here.
4. Type a comment.
5. Press the Esc key when you’ve finished typing the comment.

Why would you use the comments in your document?

Comments can be a necessity when developing documents in conjunction with other people. They can be used to help document choices or to mark areas that need attention.

Can we add voice comments suggestions instead of typing in MS Word?

Select Customize and then select Commands Not In Ribbon from the Choose Commands From drop-down list. Select Insert Voice and click Add and then click OK. After you add the Insert Voice button, you’re ready to record a comment.

How do I manage comments in Word?

How to edit a comment in Microsoft Word documents

1. Open the Word document.
2. Make all comments visible.
3. Click in the comment.
4. Edit the text for that comment.
5. Click out of the comment to save changes.

How do I show Comments pane in Word?

Displaying Document Comments

1. Make sure the Review tab of the ribbon is displayed.
2. In the Tracking group you see the Reviewing Pane tool. Click the down-arrow at the right of the tool.
3. Choose either Reviewing Pane Vertical or Reviewing Pane Horizontal, according to your desires. The Reviewing Pane should appear as indicated by your choice.

How do you make all comments visible in Word?

How to show all comment lines in your Word Document

1. Open the Word document.
2. In the toolbar, click Review.
3. Find and click Tracking.
4. Tick All Markups.

How do you add comments in track changes?

Track changes does not need to be on for comments to be added. Position the insertion point where you want the comment, or select the text to be commented on. Click the Review tab and choose . Type the comment text in the comment balloon.

How do you use track changes and comments in Word?

To turn on Track Changes:

1. From the Review tab, click the Track Changes command.
2. Track Changes will be turned on. From this point on, any changes you make to the document will appear as colored markups.

How do you comment on Track Changes in Word 2010?

Insert Comment To insert a comment in a document, highlight the area of text where you want to comment on. Click the Review tab on the Ribbon then click New Comment. That opens up a balloon pointing to the highlighted text you can leave your comment in.

How do I change my name in comments in track changes?

Method 1: Edit User Name

1. First and foremost, click “Review” tab.
2. Then click “Track Change” in “Tracking” group.
3. Next, click “Change User Name”.
4. Now the “Word Options” dialog box will pop up. Make sure the “General” tab is displayed. Then change the user name and initials.
5. Finally, click “OK”.

How do you make an anonymous comment in Word?

Making Sure Changes and Comments are Anonymous

1. Click the Office button.
2. At the left side of the screen choose Prepare | Inspect Document. Word displays the Document Inspector dialog box.
3. Make sure all the available check boxes are selected.
4. Click Inspect.
5. Use the controls in the dialog box to get rid of any identifying information.
6. Click the Close button when done.

How do I change the comment name in Word for Mac 2019?

Click on Word > Preference > User Information, use the desired name and check the box right below the name that says “Always use the name regardless of how I’m signed in Office” and that should work.

How do I remove personal information from a Word document?

Open the Microsoft® Word file and click “Tools.” Click “Options.” Click the “Security” tab. Select “Remove any personal information from file properties on save.”

Why are my comments showing as author in Word?

The replacement of reviewer names with “Author” occurs when the Document Inspector has been run on the document and told to remove document properties and personal information.

How do I change the comment name in Word?

In an opened Word document, click File > Options. In the Word Options window, make sure you are locating in the General tab, change the name in the User name box as below screenshot shown, and finally click the OK button. Now you have changed the default user name for comments in Word document.

How do you remove date and time from comments in Word 2020?

Removing the Time Stamp from Tracked Changes

1. Click the Office button.
2. At the left side of the screen choose Prepare | Inspect Document. Word displays the Document Inspector dialog box.
3. Select any (or all) available check boxes.
4. Click Inspect.
5. Use the controls in the dialog box to actually get rid of any identifying information.
6. Click the Close button when done.

How do I turn off comments in Word?

Click the Review tab, click Show Markup, and uncheck the Comments option to hide comments.

What is inspect in Word?

The Document Inspector feature in Word, Excel, PowerPoint, or Visio can help you find and remove hidden data and personal information in documents that you plan to share. Hidden information can include: hidden data or personal information that you might not want to share in Word documents.

How do you inspect a document for accessibility issues?

Use the Accessibility Checker tool to look for accessibility issues in your Office documents.

1. Select File > Info.
2. Select Check for Issues > Check Accessibility.
3. In the Inspection Results, select an issue.
4. In the Additional Information, review the How to Fix and make the needed changes to your document.

How do you edit someone else’s word document?

How to Co-Edit a Document in Word 2016

1. Save your Word document to OneDrive or a SharePoint Online.
2. Click the Share button in Word and then enter one or more email addresses of people you want to share with.
3. Set their permissions to “Can edit” (selected by default).
4. Add a message if you like, and for “Automatically share changes” choose “Always”.