What are the differences between libraries and archives?

What’s the Difference? Libraries collect and provide access to published materials in order to keep people informed, promote scholarship and provide entertainment. Archives collect and provide access to unpublished materials in order to ensure government accountability and to preserve institutional and cultural memory.

What degree is needed to be an archivist?

The majority of archivist positions require an undergraduate degree at a minimum, even for entry-level jobs. Education: You will likely need a master’s degree in history, art history, library science, or records management. Some schools offer master’s degrees specifically in archival science.

What is the role of an archivist?

Archivists are responsible for assembling, cataloguing, preserving and managing valuable collections of historical information. Archivists work with a wide variety of public and private sector organisations, and, once qualified, may move between a variety of organisations, roles and specialisations.

What is the difference between library museum and archive?

Archives manage groups of works and focus on maintaining a particular context for the overall collection, Museums collect specific objects and provide curatorial context for each of them. Both libraries and museums are repositories, but libraries are user-driven.

Do libraries have archives?

Libraries exist to make their collections available to the people they serve. Archives also exist to make their collections available to people, but differ from libraries in both the types of materials they hold, and the way materials are accessed.

How are archives organized?

Archivists organize records according to provenance. Archivist also have a word for material deliberately gathered together and organized by topic or theme. This type of material is referred to as a collection. Fonds/collections are arranged and then described using a guide called a finding aid.

What are the types of archives?

There are generally 3 types of archives in enterprise IT:

• Governance archives (aka. legal hold or compliance archive).
• Cold storage archives.
• Active archives.

What do archivists do all day?

On a daily basis, Archivists create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology. They provide reference services and assistance for users needing archival materials.

What are two archival principles?

They include taking control, improving storage and supporting safe access. Archivists apply the 2 principles of ‘provenance’ and original order’ when managing their collections. These principles should be the foundations for all the activities you carry out on your archives.

What are the archival principles?

The essential principles supporting the archival perspective are as follows:

• the sanctity of evidence;
• respect des fonds, provenance, and original order;
• the life cycle of records;
• the organic nature of records; and.
• hierarchy in records and their descriptions.

What is the principle of original order?

The principle of original order requires that the original order be preserved or reconstructed unless, after detailed examination, the original order is identified as totally a haphazard accumulation making the records irretrievable (but not an odd, unorderly or difficult arrangement).

What is archival value?

n. the ongoing usefulness or significance of records, based on the administrative, legal, fiscal, evidential, or historical information they contain, justifying their continued preservation (View Citations)

What are the benefits of records appraisal?

Short-term benefits of appraisal include: Better management of resource limitations (e.g. funding, skills) by reducing the quantity of data and records maintained. Increased assurances that the collection’s focus is maintained.

What is evidential value?

n. the usefulness of records that provides information about the origins, functions, and activities of their creators (View Citations) ¶The value that attaches to records because of the evidence they contain of organization and function will be called ‘evidential values. …

What is Micro appraisal?

Micro-appraisal is. designed primarily to validate and refine the hypotheses established earlier. about the location of an organization’s most important functional activities. and most significant records creators.

What is appraisal criteria?

The performance appraisal criteria should be based on the job specifications of each specific job. General performance criteria are not an effective way to evaluate an employee. The rating is the scale that will be used to evaluate each criteria item.

What is the appraisal process in archives?

In an archival context, appraisal1 is the process of determining whether records and other materials have permanent (archival) value. Appraisal may be done at the collection, creator, series, file, or item level. Appraisal can take place prior to donation and prior to physical transfer, at or after accessioning.

What is macro appraisal?

Macro-appraisal is the process that defines which. creators, functions, programmes and activities—and therefore their related records— will be reflected in archives, and, as starkly, and with finality, which will not. We. archivists are literally co-creating archives.

What is primary value of records?

Value of the record to the record creator. Examples of primary values are administrative value, legal value and fiscal value. The person(s), family (families) or corporate body (bodies) that created and/or accumulated and used records in the conduct of personal or business life.

What is record appraisal?

Records appraisal is the process of determining the archival value and ultimate disposition of records. Appraisal decisions are informed by a number of factors including the historical, legal, operational and financial value of the records.

What is the definition of appraisal and how it affects the process of preserving records?

Appraisal is the process of distinguishing records of continuing value from those of no further. value so that the latter may be eliminated. Records can possess different types or degrees of. value to an organisation, which will affect how long collections need to be kept.

What are the values of records?

Why are records valuable? Records have four primary values—administrative, fiscal, legal, and historical—and it is important to remember that a record often has more than one of these values at any time. In addition, records can also have intrinsic value.

What is the process of appraising electronic records?

The process of appraisal involves the evaluation of records to determine whether they possess evidential value and/or informational value. Records which have either of these values may have continuing relevance to the creating agency, the whole of government and eventually to the public for research.

What are the four categories of record values?

The four categories that are used to classify the value of a record are: Vital records : legal papers, titles. Important records : sales records, tax records, contacts. Useful records : emails, letters, memos. Nonessential documents : announcements, bulletins.

What are two types of records?

These generally fall into two categories: policy records and operational records.

What are useful records?

Useful Records are Official Copies of: Bank Records. Correspondence. Equipment Maintenance/Service Reports. Registrar’s Statistical Reports – Copies.

What are examples of records?

17.3 Definition and Identification of Records Examples include documents, books, paper, electronic records, photographs, videos, sound recordings, databases, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics.

How do you define records?

The International Standards Organisation (ISO) defines records as: Information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business.

What are examples of record keeping?

Recordkeeping

• Business expenses.
• Sales records.
• Accounts receivable.
• Accounts payable.
• Customer list.
• Vendors.
• Employee information.
• Tax documents.