Why do you need to keep records of the selection process?

Why do you need to keep records of the selection process?

There are a number of important reasons why agencies must keep full, accurate and reliable records of recruitment processes. For example, these records may be required for: dealing with appeals against recruitment decisions. assisting employees in confirming their rights and entitlements, or.

What documents are needed during the recruitment process?

Recruitment Document Templates for managing new staff

• Equal Opportunity, Diversity Policy and Guidance.
• Recruitment Policies and Job Descriptions.
• Job Application Forms.
• Interview Guidance Notes and Interview Letters.
• Effective Handling of Probationary Periods.
• Work Experience & Internships.

What employee records must be kept?

You’re legally required to keep some employment records for 7 years, such as: employee details including information about pay, leave and hours of work. reimbursements of work-related expenses….These include:

• resumes and job applications.
• contracts of employment.
• performance reviews.
• trade or registration certificates.

What records need to be retained in relation to the recruitment activity identify the legal requirements?

Application and Recruitment Records: 6-12 months. All Personnel Files and Training Records: 6 years from the end of employment. Redundancy Records: 6 years. Sickness Absence Records: A minimum of 3 months but potentially up to 6 years after employment ends.

How long retain personnel files?

one year

How long should you keep interview notes for unsuccessful candidates?

You collect a lot of information from job applicants including CVs, cover letters and interview notes. You should hold onto this data for 6 months even if the applicant was unsuccessful, as they could log a discrimination claim against you within this time.

How long must you keep interview notes?

Since these notes relate to your hiring decision, they must be kept for at least one year, according to regulations by the Equal Employment Opportunity Commission. However, they don’t have to be kept in a personnel file. If you intend to keep these notes separate, use caution when taking notes during the interviews.

Do job applicants have the right to see notes made on them at interview?

Yes, job applicants have the right to see interview notes if the notes are either transferred to computer or form part of a “relevant filing system”. Employers should therefore decide how interview notes will be stored. …

How long must payroll records be kept?

three years

Can payroll records be kept electronically?

Because the Fair Labor Standards Act (FLSA) does not require a particular order or form of records, wage records may be maintained electronically. The FLSA requires employers to keep payroll records for at least three years.

How long should you keep bank statements?

Most bank statements should be kept accessible in hard copy or electronic form for one year, after which they can be shredded. Anything tax-related such as proof of charitable donations should be kept for at least three years.

How long should I keep invoices?

The IRS recommends keeping invoices that will help substantiate business income or deductions during the entire statute of limitations for when the tax records can be changed or reviewed. This is generally three to seven years, depending on the circumstances.

What papers to save and what to throw away?

Important papers to save forever include:

• Birth certificates.
• Social Security cards.
• Marriage certificates.
• Adoption papers.
• Death certificates.
• Passports.
• Wills and living wills.
• Powers of attorney.

What papers should I keep and for how long?

To be on the safe side, McBride says to keep all tax records for at least seven years. Keep forever. Records such as birth and death certificates, marriage licenses, divorce decrees, Social Security cards, and military discharge papers should be kept indefinitely.

Is it safe to throw away old bank statements?

You may be ready to throw them out, but you’re not sure how. Is it safe to throw away old bank statements, or do you need to shred them first? According to the Federal Trade Commission, you should shred documents containing sensitive information, including bank statements, to protect yourself from identity theft.

Which financial records should be kept 1 month?

Keep for 1 month: utility bills, deposits and withdrawal records. If you’re self-employed, you may need your utility, cable and cell phone bills for tax purposes. Otherwise, you can dispose of them as soon as you verify your payment was processed.

What are the important papers to keep?

What Are Important Documents?

• Legal identification documents. Social Security cards. Birth certificates.
• Tax documents. Tax returns. W-2s and 1099 forms.
• Property records. Vehicle registration and titles.
• Medical records. Wills, powers of attorney or living will.
• Finance records. Pay stubs.

What are the four must have documents?

This online program includes the tools to build your four “must-have” documents:

• Will.
• Revocable Trust.
• Financial Power of Attorney.
• Durable Power of Attorney for Healthcare.

How do you organize your documents?

These file management tips will help you keep your files accessible:

1. Use the Default Installation Folders for Program Files.
2. One Place for All Documents.
3. Create Folders in a Logical Hierarchy.
4. Nest Folders Within Folders.
5. Follow the File Naming Conventions.
6. Be Specific.
7. File as You Go.
8. Order Your Files for Your Convenience.