What is the fastest way to organize information?

How to Organize Information Effectively

1. The LATCH Principle. An effective method is one that Richard Saul Wurman developed in 1996.
2. Mind Mapping. Mind mapping is a method of capturing thoughts and organizing them in a visual way.
3. Create Lists.
4. Create Collections.
5. Place Priority on Key Information.

What is the best way to organize your inbox?

Try these nine steps to get your inbox organized and keep it that way:

1. Organizing is a daily task.
2. Commit to a filing system that is flexible.
3. Keep those files clean and tidy.
4. Use the FAST system.
5. Set your spam filter.
6. Friends don’t let friends send anything to work email addresses.

How do you organize your day for success?

7 Ways to Organize Your Day for Success

1. Wake up without an alarm if possible (see also #7).
2. Start the day with screen-free “me time”.
3. Create time blocks (see also #5).
4. Schedule your workouts and meals.
5. Multitask… intentionally (see also #3).
6. Make a plan for tomorrow.
7. Get to bed on time to get the sleep you need (see #1).

How do I organize my digital life?

1. Use a simple hierarchy to organize your folder system.
2. If you use your computer for work, you can organize document files by creating a “personal” and “work” top-level folders.
3. Files are easiest to find if your hierarchy is simple, intuitive, and mimics how you actually work.
4. One way to organize a photos folder.

How do you simplify digital life?

10 Things to Do Right Now to Simplify Your Digital Life

1. Pare Down to 2 Email Accounts. One work and one home email address, that’s all you need.
2. Uninstall Unused Software from your Computer.
3. Purge your Mobile Device App Library.
4. Delete Old Documents.
5. Clear Your Computer Desktop.
6. Cancel Accounts on Unused Social Sites.
7. Change Your Notification Settings.
8. Clean Up Your Browser.

How do I declutter my inbox?

Here are five simple ways to declutter your inbox.

1. Set up Priority Inbox. If you use Gmail, you may be missing out on an amazing feature called Priority Inbox.
2. Create filters.
3. Use Boomerang.
4. Unsubscribe from 90 percent of the lists you’re on.
5. Use your calendar rather than your inbox.

How do you organize thousands of emails?

How to Organize Inbox Email Messages Efficiently

1. Organize Inbox Regularly and Often.
2. Use Labels and Folders.
3. Create Multiple Email Accounts.
4. Rule Them All.
5. Archive Emails to Keep Your Inbox Clean.
6. Deep Clean Your Inbox from Time to Time.
7. Organize Emails Using Stars and Flags.
8. Unsubscribe from Unwanted Emails.

What is a priority inbox?

Priority Inbox automatically sorts your mail by moving the important messages to the top and separating them from everything else in your inbox. Gmail determines what’s important based on the messages you open, the people you frequently chat with, and the keywords and content in the messages.

How do I delete thousands of emails in Outlook?

You can quickly delete multiple emails from a folder and still keep your unread or important emails for later. To select and delete consecutive emails, in the message list, click the first email, press and hold the Shift key, click the last email, and then press the Delete key.

How do I delete thousands of emails at once?

Watch video above.

1. Filter Emails. To get started, log into your Gmail inbox as you’d always do.
2. Select all messages. Next, check a little box under the the search bar to select all displayed messages.
3. Select all Conversations.
4. Delete all Messages.
5. Empty Trash.

How do I delete large amounts of emails?

SHIFT-click.

1. Click each item and click Delete, one by one.
2. CTRL-click all the items you want to delete, and press Delete to delete them all at once.
3. Or, if the items are all next to each other, click the first item, SHIFT-click the last item, and click Delete to delete those two and everything in between.

How do I filter and delete emails in Outlook?

You can delete a rule when it’s no longer necessary.

1. On the File tab, choose Manage Rules & Alerts.
2. In the Rules and Alerts dialog box, on the E-mail Rules tab, choose the rule you want to delete.
3. Choose Delete. > OK.

How do I permanently delete emails from Office 365?

Delete all email in Outlook on the web

1. Sign in to Outlook on the web.
2. At the top of your inbox, above the message list, select the check box.
3. Above the message list, select Delete. All the email in your inbox will be moved to the Deleted Items folder.
4. To permanently delete the messages, right-click the Deleted Items folder and select Delete all.

How do you delete years of emails in Outlook?

In Outlook

1. In Outlook, right-click on the folder and select Properties.
2. Select the AutoArchive tab and select Archive this folder using this settings.
3. In Clean out items older than, enter 180 days, or whatever the desired amount of days/months/years may be.
4. Select the Permanently delete old items option.

How do I manage emails in Outlook?

7 Microsoft Outlook Tips and Tricks for Better Email Management

1. Move Complex and Non-Critical Emails Into a To-Do Folder.
2. Use Outlook’s Task List Instead of Clogging Your inbox.
3. Clean Up Your Inbox in One Click.
4. Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails.
5. Create Quick Parts for Default Responses to Common Questions.

How do I use Outlook like a pro?

Tips for using Outlook email

1. Process your messages efficiently.
2. Recall or un-send email.
3. Tidy up your inbox with one click.
4. Create email templates for common responses.
5. Schedule emails for future delivery.
6. Use your Outlook calendar like an expert.

How do I separate emails in Outlook?

How to Make Outlook Allow Commas to Separate Multiple Email Recipients

1. Go to the File tab and select Options.
2. Select the Mail category.
3. In the Send messages section, select the Commas can be used to separate multiple message recipients check box.
4. Select OK.

On what basis emails can be filtered in Outlook?

How to Filter Email in Outlook to Skip the Inbox

1. Open Outlook and click Inbox (or any other folder you want to apply a rule to).
2. Click the Rules icon and then Manage Rules and Alerts.
3. Click New Rule.
4. Select a template.
5. Uncheck “with specific words in the subject” and check “with specific words in the subject or body.”

How can you remove an incorrect AutoComplete suggestion?

You can clear all entries from the Auto-Complete List without turning AutoComplete off.

1. Select File > Options > Mail.
2. Under Send messages, choose Empty Auto-Complete List.
3. Choose Yes to confirm you want to empty the list.

How do I automatically filter emails into folders in Outlook?

How to Forward Emails to a Folder in Outlook 2019 and 2016

1. Open an email from the sender whose messages you want to filter.
2. Go to Message and select Rules > Create Rule.
3. In the Create Rule dialog box, select the From [sender] check box.
4. In the Do the following section, select the Move the item to folder check box.

How do I automatically categorize emails in Outlook?

Enable Automatic Categorizing

1. Right-click an email from your Inbox that matches the criteria of the Category you’re about to create.
2. Choose “Create Rule” to bring up the Create Rule dialog box.
3. Skip the simple options and go straight to “Advanced Options” using the button in the corner.

How do you organize emails into folders?

Right-click a message and select Create rule. Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK. The rule will be applied to all incoming messages. If you’d like to run the rule on your inbox immediately, select the check box for Run this rule now in Inbox.

How do you categorize emails?

Method 1:

1. Select an email message or calendar event and right-click.
2. From the Categorize menu, select New category.
3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
4. Press Enter. The category is created and applied to the items you’ve selected.

How do you create a new rule?

Create a rule from a template

1. Select File > Manage Rules & Alerts > New Rule.
2. Select a template. For example, to flag a message:
3. Edit the rule description.
4. Select Next.
5. Select the conditions, add the relevant information, and then select OK.
6. Select Next.
7. Finish the rule setup.
8. Select Finish.

Can you set up rules on Gmail?

Create rules to filter your emails

1. Open Gmail.
2. In the search box at the top, click the Down arrow .
3. Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search.
4. At the bottom of the search window, click Create filter.
5. Choose what you’d like the filter to do.
6. Click Create filter.

How do I make a rule move old emails to a folder?

If you just want to move items in one folder, you can right click at the folder, select Properties from the context menu. In the Properties dialog, under AutoArchive tab, check Archive this folder using these settings, then you can change the number and criteria in Clean out items older than section.

How do I automatically move emails to a folder in Gmail?

To automatically move emails to a folder in the HTML version of Gmail on iOS or Android:

1. Click the “Create a filter” option next to the search bar.
2. Choose search criteria to specify which emails will be affected by the filter.
3. Test the search criteria by clicking on the “Test Search” button.

How do I send large amounts of emails in Outlook?

For PC or Mac

1. Highlight the first message you want to select in the list.
2. Press and hold down the Shift key.
3. Highlight the last message in the list of emails.
4. Release the Shift key.

How do I import old emails into Outlook?

Choose an email message from a specific sender to move all email received from that sender to another folder. Select Move to and choose one of the available folders. Select OK > Move all.