What should be copied and filed?
What should be copied and filed? Copies of business letters should be printed on stationery. Form letters are created for a specific receiver. If the delivery address on an envelope is incorrect or unreadable, the letter cannot be delivered.
What is written communication used for?
Written communication is the act of writing, typing or printing symbols like letters and numbers to convey information. It is helpful because it provides a record of information for reference. Writing is commonly used to share information through books, pamphlets, blogs, letters, memos and more.
Why would an assistant need to create a written communication?
Helps assistants create written communications efficiently. They are concise, being only as long as they have to be to communicate the information and including only necessary information. They are clear, using language the reader can understand.
What are the three basic filing methods?
The three basic filing methods are alphabetic, numeric, and alphanumeric.
What are the two types of filing?
There are 2 main methods of filing, which are Loose Leaf method and secondly, the Collective method. Documents are filed individually in a normal file, holes are punched in the documents and then they are filed. Documents can be filed and de-filed very easily.
Where should you keep important documents?
Your best bet with storing important documents is a safe deposit box. Most banks or credit unions offer safe deposit boxes.
What records do I need to keep and for how long?
How long should you keep documents?
- Store permanently: tax returns, major financial records.
- Store 3–7 years: supporting tax documentation.
- Store 1 year: regular statements, pay stubs.
- Keep for 1 month: utility bills, deposits and withdrawal records.
- Safeguard your information.
- Guard your financial accounts.
How many years of credit card statements should you keep?
three years
Is it safe to throw away credit card statements?
Simply tossing them in the trash is unsafe because it leaves too much of your personal information exposed; they need to be completely destroyed. Shredding credit card statements is the best way to get rid of them once you’re sure you no longer need them.
How long do banks keep records of closed accounts?
five years
Is there any reason to keep old mortgage papers?
As a rule of thumb, you should keep all of the contract papers detailing your home purchase and original loan for the life of the loan. Any improvements you’ve made on your house, as well as expenses when selling it, are added to the original purchase price.
Should you keep old mortgage papers?
Keep the Most Important Papers: Any paperwork that is specifically for your home purchase or original loan should be considered important papers and saved for the life of the loan. Loan paperwork, such as refinancing agreements, should also be kept.
How long should you keep monthly statements and bills?
Chart: What records to keep, how long to keep them
| Document | How long to keep it |
|---|---|
| Credit card statements | One month |
| Pay stubs | One year |
| Bank statements | Keep monthly statements for one year. Keep annual statements related to your taxes for at least seven years. |
| Utility and phone bills | One month |