What to consider when saving naming and storing documents?

What to consider when saving naming and storing documents?

Keep file and folder names short, but meaningful. Avoid unnecessary repetition and redundant words in file names and file paths. Use capital letters to delimit words, not spaces. When including a number in a file name always give it as a two-digit number rather than one, i.e. 01, 02 …

What is the best way to indicate proper names and dates in a file name?

Probably the best file naming convention ever

1. Use capital letters to delimit words, not spaces.
2. Keep file names short, but meaningful.
3. If using a date in the file name always state the date ‘back to front’ and in this format: YYYY or YYYYMM or YYYYMMDD.
4. Order the elements in a file name in the most appropriate way to retrieve the record.

What is a naming convention for files?

A File Naming Convention (FNC) is a framework for naming your files in a way that describes what they contain and how they relate to other files. These elements could include things like the date of creation, author’s name, project name, name of a section or a sub-section of the project, the version of the file, etc.

Can I use in a file name?

Keep your filenames to a reasonable length and be sure they are under 31 characters. Most operating systems are case sensitive; always use lowercase. Avoid using spaces and underscores; use a hyphen instead.

What are three parts of a file name?

What are the three parts of a file name? The file name, a period (or “dot”), and the file name extension.

What are the 4 types of files?

The four common types of files are document, worksheet, database and presentation files.

What are the common types of files?

6 Different Types of Files and How to Use Them

• JPEG (Joint Photographic Experts Group)
• PNG (Portable Network Graphics)
• GIF (Graphics Interchange Format)
• PDF (Portable Document Format)
• SVG (Scalable Vector Graphics)
• MP4 (Moving Picture Experts Group)

What is file and example?

A collection of data or information that has a name, called the filename. Almost all information stored in a computer must be in a file. There are many different types of files: data files, text files , program files, directory files, and so on. For example, program files store programs, whereas text files store text.

What is the difference between a file and folder?

A file is the common storage unit in a computer, and all programs and data are “written” into a file and “read” from a file. A folder holds one or more files, and a folder can be empty until it is filled. A folder can also contain other folders, and there can be many levels of folders within folders.

What does File mean?

Definition of file (Entry 5 of 8) 1 : a device (such as a folder, case, or cabinet) by means of which papers are kept in order. 2a archaic : roll, list. b : a collection of papers or publications usually arranged or classified. c(1) : a collection of related data records (as for a computer)

How do you create a file folder?

1. Open an application (Word, PowerPoint, etc.) and create a new file like you normally would.
2. Click File.
3. Click Save as.
4. Select Box as the location where you’d like to save your file. If you have a particular folder that you’d like to save it to, select it.
5. Name your file.
6. Click Save.

What is the best way to file documents?

Filing your documents alphabetically is a simple and time-proven system. The name of each file folder corresponds to the name of each document. Many businesses use hanging file folders with tabs or sturdy preprinted file drawer dividers to separate the folders under each alphabetical heading.

What are the three most commonly used filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified

What are the three basic filing methods?

The three basic filing methods are alphabetic, numeric, and alphanumeric.

How do you create an efficient filing system?

Steps to make a filing system more functional

1. Determine how you want to retrieve the files.
2. Label each hanging and manila folders.
3. Stick with the same labeling system.
4. Leave space in the drawer for new files.
5. Lay the paper in the folders so you can see the tabs.
6. Find a filing cabinet that will hold all your files.

What is the proper way to file an Office document?

5 secrets to better file organizing

1. If it works, don’t worry about how it looks.
2. Organize your files around retrieval.
3. Assign toss-out dates to your files.
4. Move your paper—don’t let it pile up.
5. Clear your desk before you leave for the day.

How do I set up a simple home filing system?

Setting Up a Filing System

1. Purchase Necessary Supplies. Visit your favorite office supply store and make the following purchases:
2. Create Labels. Label the expanding folder for the year.
3. Organize Your Documents and Files. Once you have your folders labeled, start organizing your filing system.